Improve all business processes in your utility company. Public institutions as budget users have specific regulations, primarily in accounting and human resources. TiramISu ERP respects all the specificities of utility companies' operations and enables them to operate efficiently and in compliance with regulations.
Billing (sending invoices to customers)
Website for account status overview
Weighing
Greenery
Vehicle service
Human resources
Finance and accounting
Payroll
Fixed assets
Wholesale and Retail
The module enables unified tracking of all contracts in the company across different business units. The system defines various contracts between the company and end users who can be individuals or legal entities. Contracts can be for waste disposal, stall rentals at markets, business premises rentals, sales and maintenance of grave sites, and various other utility services without limitations.
It's possible to separately manage contracts at the organizational unit level or directly at the entire company level. Each organizational unit records and tracks the realization of its contracts (and can only see contracts related to its organizational part). Certain users can view contracts across the entire system. Contract items represent services that have been previously categorized.
Services in contracts can be simple with a simple price list (stall rental price, annual grave maintenance price, etc.) or prices can be defined as unit prices per square meter of residential or business premises (waste disposal) with mandatory records of residential and business premises.
The module can import residential and business premises from Excel data import templates. There's an option to change owners of residential or business premises.
Based on defined contracts and invoicing conditions, the module can automatically create monthly and annual invoices according to the invoicing periodicity defined in the contract.
Invoices display charges for the current period, previous debt, debt from lawsuits or settlement agreements, and the total amount for invoicing, the amount of fixed and variable price components according to predefined percentages in relation to the current unit price multiplied by the property area, and a cost breakdown with percentage participation in the total price, in accordance with the Law on Utility Activities.
Previous debt and lawsuit debt are automatically pulled from the general ledger.
The module enables creating collective invoices when the same client has multiple properties or services under contracts within the same organizational unit of the company.
Invoices are automatically fiscalized according to electronic fiscalization rules. The system keeps track of fiscalization success.
The system can automatically send invoices via email to all clients who have registered for this delivery method. The system can also integrate with third-party platforms that enable invoice delivery. The system can enable invoice payments through an eCommerce platform that the provider must deliver with the system.
In addition to monthly invoices, the system can create invoices and proforma invoices as well as advance invoices for other services provided by the Company.
The system can calculate interest according to the Company's decision and model. The system can automatically send email notifications as payment reminders for unpaid invoices at agreed monthly intervals to all clients with known email addresses. The system can automatically warn about claim expiration and generate enforcement proposals. The system can mass print pre-lawsuit reminders according to templates provided by the company. Reminders can be distributed by mail.
The system can create a website intended for customers with the following functionalities:
The module represents one of the components of the Business Information System and is fully integrated with the rest of the system to avoid duplicate data entry. The module covers business processes related to recording different work orders where provided services and consumed materials can be defined, which can be invoiced to end customers or booked internally as business expenses.
The module enables connection with scales. Based on measured quantities, invoicing is performed according to the adopted price list. The module can open new business partners and enter the weight of fixed assets (trucks). The issued invoice displays gross and net quantities that were weighed.
This module covers all activities related to employees, from entering systematization, through creating employment decisions and tracking employee movements to termination of employment with the legal entity.
In addition to records of employees on regular work, whether for a definite or indefinite period, the system can enter, record and calculate wages for engaged persons through work contracts.
The financial management module operates in accordance with current legal regulations and accounting standards. The module prevents the possibility of changes to processed and posted documents, that is, it allows error corrections through document cancellation where a trace of the document's existence and cancellation remains visible.
The module enables parallel work of the old and new business year (as well as any previous years) without the need to exit one year and enter another year. A unified customer card is enabled for several years, that is, a period that spans more than one calendar year. In the same way, viewing any analytical or synthetic account card is enabled.
It is possible that some functions of this module are used in the regional units themselves, while some functions are used only in the headquarters, which is defined only by access rights.
The payroll module is integrated with applications for human resource and financial management. For each calculation, the application draws current employee data from the human resources management application (years of service, coefficient, level of professional qualifications, etc.) that affect the salary amount.
The payroll module enables configuration of calculations according to the collective agreement and internal regulations within the company.
Payroll calculation is integrated primarily with the system prescribed by the Tax Administration to which processed data on employee salaries are sent via automatically prepared XML files.
Payroll calculation has all configurations for calculation according to current legal regulations and allows reconfiguration in accordance with changes in legal provisions.
The application enables the user to track the status, movements, assignments and distribution of fixed assets by organizational units, accountable persons, locations, depreciation and revaluation calculation, disposal or sale of assets, i.e., deletion from records.
The module ensures connectivity with the financial management application and other necessary applications in terms of data usage and automatic posting.
General parameters that overlap with parameters of other applications within the system are centralized, that is, they are defined in one place. For example: organizational units of the company, chart of accounts, accountable persons (from employee records), etc.
The module is intended to support business process management related to trade in goods or services.
The module is integrated with other applications of the Business Information System.
The basic process groups covered by this application are: process parameterization, goods procurement, wholesale and retail.
The module is fully integrated with the rest of the system to avoid duplicate data entry. The module covers certain processes related to vehicle fleet servicing, which will enable recording of spare parts, oils and lubricants consumption by vehicles that will be declared as CC - cost centers.
When the company grows, new functionalities can be added very easily.
Consult with our expert who will help you select the best solution for your business.
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