What You Should Know About Your Employees
Keeping employee records matters a great deal to any company. This information determines how salaries are paid, how annual leave and other absences are recorded, and how copies of important documents such as contracts or qualification certificates are collected. Below is the information you should be gathering about your employees: #1. Record general employee details Recording the various important details about your employees helps you find what you are looking for more quickly against a given criterion, such as level of qualification or union membership. Some of the most important general details are:
- Name and surname
- National ID number
- Qualifications
- Bank account number
- Union membership
- Whether the employee still works for you or worked for you previously
- Whether the person has a disability
#2. Record various employee contact details Alongside basic contact details such as a phone number or email address, it is worth knowing social media profiles too these days. Contact details you might record include:
- Facebook profile
- Instagram profile
- LinkedIn profile
#3. Record length of service Length of service matters for payroll calculations, but also for building a picture of an employee's experience. It is worth recording:
- Previous service before the employee joined your company (where applicable)
- Previous service within your company
- Total length of service
#4. Record employee contracts Your employees may sign several contracts over their time with you. They may be promoted, change role, or something else may happen that requires a new contract. All of these contracts should be kept together in one place so they can be found easily. #5. Record the various deductions Salary payments can involve various deductions that need recording. Some of them might be:
- A loan
- Instalment payments through the union
- An advance to the employee
All of this can be recorded very easily in the HR module of TiramisuERP.